How-To: Microsoft Word

Apr 22

Word 2010: Proofing Default Setting

Did you know by default MS Word ships out with the default setting to not spell check words in UPPERCASE?  Write a lot of pleadings or use UPPERCASE a lot?  Then you should probably change this default setting!

  • Launch MS Word
  • Click on File
  • Click Options
  • Click Proofing
  • Remove the check box for “Ignore words in uppercase”
  • Click OK
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Mar 23

Word 2010: Inspecting Your Document for Metadata

Almost every document includes information such as; Hidden text, Object info, Personal Information (identifying information: author name), and other invisible info stored as metadata. To get rid of it, Word 2010 includes a Document Inspector feature which lets user inspect for these concealed elements and to remove them at once. It primarily stands for inspecting & removing; Personnel Information, Comments, Annotations, Meta info, XML data, Hidden text, and more such information.

  • Open the document you want to ‘inspect”
  • Click File (backstage view)
  • Click Info
  • Click on the “check for Issues”
  • Click Inspect Document

This will bring up Document Inspector dialog, listing multitude of options for inspecting; Comments, Revisions Version, Document Properties, Personal Info, XML Data, Headers, Footers, Watermarks, Invisible Content, and Hidden Text, etc.

Enable desired options available in the list and click Inspect.

It will start inspecting for specified elements. Once inspection is completed , you can remove the inspected elements from the document by clicking Remove All with each option you’ve selected.

On clicking Remove All, it will instantly remove all the specified elements from the document.

Now your document is safe, and you can start preparing it for generic distribution.

For more information:

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Mar 7

Word 2010 – Automatic Hyphenation

Automatic hyphenation inserts optional hyphens. An optional hyphen is a hyphen that Word uses only when a word or a phrase appears at the end of a line. If the word or phrase moves to a different position because of editing, the optional hyphen is removed.

When you use automatic hyphenation, Office Word 2010 automatically inserts hyphens where they are needed. If you later edit the document and change line breaks, Office Word 2010 will rehyphenate the document.

To select automatic hyphenation, follow these steps:

  • 1. Make sure that no text is selected.
  • 2. On the Page Layout tab, in the Page Setup group, click Hyphenation and then choose Automatic:

You can choose automatic hyphenation in Hyphenation dialog box. On the Page Layout tab, in the Page Setup group, click Hyphenation and choose Hyphenation Options…:

  • For automatic hyphenation select the Automatically hyphenate document check box
  • If you do not want to hyphenate words in uppercase letters, leave the Hyphenate Words in CAPS check box blank
  • Set a value in the Hyphenation zone
This value is the distance in inches between the end of the last complete word in a line of text and the margin – in other words, the degree of raggedness Word should allow. Word uses this measurement to determine if a word should be hyphenated. Large values decrease the number of hyphens; low values increase the number of hyphens but reduce the raggedness of the right margin.

If you don’t want consecutive lines to have hyphens – it can make a document look a little strange – set a limit in the Limit consecutive hyphens to box.

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