How-Tos

Mar 7

Word 2010 – Automatic Hyphenation

Automatic hyphenation inserts optional hyphens. An optional hyphen is a hyphen that Word uses only when a word or a phrase appears at the end of a line. If the word or phrase moves to a different position because of editing, the optional hyphen is removed.

When you use automatic hyphenation, Office Word 2010 automatically inserts hyphens where they are needed. If you later edit the document and change line breaks, Office Word 2010 will rehyphenate the document.

To select automatic hyphenation, follow these steps:

  • 1. Make sure that no text is selected.
  • 2. On the Page Layout tab, in the Page Setup group, click Hyphenation and then choose Automatic:

You can choose automatic hyphenation in Hyphenation dialog box. On the Page Layout tab, in the Page Setup group, click Hyphenation and choose Hyphenation Options…:

  • For automatic hyphenation select the Automatically hyphenate document check box
  • If you do not want to hyphenate words in uppercase letters, leave the Hyphenate Words in CAPS check box blank
  • Set a value in the Hyphenation zone
This value is the distance in inches between the end of the last complete word in a line of text and the margin – in other words, the degree of raggedness Word should allow. Word uses this measurement to determine if a word should be hyphenated. Large values decrease the number of hyphens; low values increase the number of hyphens but reduce the raggedness of the right margin.

If you don’t want consecutive lines to have hyphens – it can make a document look a little strange – set a limit in the Limit consecutive hyphens to box.

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Mar 4

Outlook 2010: Sending As PDF

This method allows you to attach a Word document and have Adobe convert it to a PDF directly from Outlook.

Launch Outlook, if necessary.

  • Start a new email message
  • Compose your message

To attach a word document without converting it to a PDF first:

  • Click on the Adobe PDF Ribbon
  • Click Attach as Adobe PDF
  • Choose the document from Worldox.
    You can only choose one document at a time.
    You will see a dialog box pop up.
  • Click Save
    This will save the PDF to your local computer and immediately attach it to your email message.

Remember, the larger the file, the longer it takes to convert to a PDF.
Please be patient.

  • Repeat as necessary to attach all of the necessary PDFs.
  • Click Send when you are ready to send your attached PDFs.

If you would like a shortcut button for “Attaching as Adobe PDF” on your Quick Access Toolbar, please contact Tappan Solutions for assistance.

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